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The editorial pipeline: from draft to published note

Some notes are just references — a recipe, a code, a quote. Others are ideas you want to refine before sharing them on your Keepsake Page. The editorial pipeline lets a note travel a clear path toward publication, at your own pace: Draft → To review → Ready → ✦ Published. It's entirely optional, and it lives only in the Notes view — your workshop. The Inbox stays a fast triage space and never carries a status.

The four stages

A note in the pipeline moves through up to four stages. Setting a status is opt-in: a note without a status simply isn't in the pipeline — which is the right place for most notes.
1

Draft

The note is started but not finished. You're still writing, gathering, shaping. This is the entry point of the pipeline.

2

To review

The note is written and now needs a re-read — to check the wording, trim, verify. The thinking is done; the polishing remains.

3

Ready

The note is reviewed and ready to publish whenever you choose. It sits waiting for the right moment.

4

✦ Published

The note is live on your Keepsake Page. This stage is not a status you set — it's derived from the fact that the note has actually been published. A note can never claim to be published while being absent from your public page.

Tip

Many notes never enter the pipeline at all — recipes, credentials, reference material. That's intended. Leave them statusless and use the "No status" filter to find them.

Moving a note through the pipeline

Each note card in the Notes view carries a small colored indicator showing its current stage. Advancing is a single gesture.
1

The colored indicator

A note in the pipeline shows a colored dot for its stage (Draft, To review, Ready). A note with no status shows none. You can read the whole state of your workshop at a glance.

2

Click to advance

Click the indicator to move the note forward one stage. It's the fastest way to nudge a note along as you work on it — no menus, no forms.

3

From the note's page

Open any note's page and you'll find its status indicator there too, so you can set or change the stage while you're writing.

Filtering by stage

The Notes view has a row of filter pills so you can focus on one stage at a time.
1

The filters

All · No status · Draft · To review · Ready · Published. Tap a pill to show only the notes at that stage.

2

Find what's almost ready

Filter by Ready before a publishing session to see everything queued up. Filter by To review when you have ten minutes to polish. Filter by No status to rediscover your reference notes.

Tip

The pipeline is a way to think, not a rule to obey. Use the stages that help you and ignore the rest — a note can go straight from no status to Published if that's how you work.

Why the Inbox has no status

The pipeline deliberately lives only in the Notes view. The Inbox and the Notes view play two different roles.
1

The Inbox is for triage

The Inbox is where you live during the day: you read fast, act (archive, delete, turn into a task), and move on. You don't write or think there — so QuickNotes in the Inbox never carry a status.

2

The Notes view is the workshop

The Notes view is where you take your time: you re-read, you refine, and if a note deserves to be published, it enters the pipeline. A note is already archived by the time it enters the pipeline, so nothing moves behind your back.

3

Publishing from the Inbox still works

The quick "Publish" path from the Inbox is preserved — publishing a note from the Inbox also archives it. That keeps the one-click route for finished, public fragments (a photo, a quote) while the multi-stage pipeline stays exclusive to the Notes view.

Questions?

Use the feedback button in the app (bottom-left corner) to reach us directly. We usually reply within a few hours.

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