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Import & Export Your Data

Your data belongs to you. Keepsake makes it easy to import your existing contacts and export everything whenever you need. No lock-in, no hidden barriers — just seamless data portability.

Your Data, Your Choice

At Keepsake, we believe your personal data should never be held hostage. That's why we've built robust import and export features from day one. Whether you're migrating from another app, creating backups, or just want peace of mind knowing you can leave anytime — we've got you covered. Our commitment: You can always export 100% of your data in standard, open formats.

Import Your Contacts

Bring your existing contacts into Keepsake quickly. We support multiple import formats to make the transition smooth.
1

Go to Settings

Open Keepsake and navigate to Settings → Data → Import.

2

Choose your source

Select where your contacts are coming from: CSV file, vCard (.vcf), or Google Contacts.

3

Upload or connect

For files, drag and drop or browse to select. For Google, authorize the connection to pull contacts directly.

4

Map your fields

Keepsake will auto-detect common fields (name, email, phone). Review the mapping and adjust if needed.

5

Review and import

Preview the import, check for duplicates, then confirm. Your contacts will be added to your Keepsake database.

Tip

Importing from a spreadsheet? Make sure the first row contains column headers (Name, Email, Phone, etc.) for best results.

Supported Import Formats

CSV (Comma-Separated Values) The most universal format. Export from Excel, Google Sheets, or any CRM and import directly. vCard (.vcf) Standard contact format used by Apple Contacts, Outlook, and most phone apps. Google Contacts Direct sync — authorize once and import your Google contacts with one click. Coming soon: LinkedIn contacts import, Apple Contacts direct sync.

Export Your Data

Download all your Keepsake data anytime. Create backups or migrate to another service — it's your data, your choice.
1

Go to Settings

Open Keepsake and navigate to Settings → Data → Export.

2

Choose what to export

Select the data types: Contacts, Notes, Tasks, or Everything.

3

Pick a format

Choose your preferred format: JSON (complete data), CSV (spreadsheet-friendly), or Markdown (notes only).

4

Download

Click Export and your file will download. For large exports, you'll receive an email when it's ready.

Tip

We recommend creating a monthly export as a backup. Your data is safe with us, but it's always good to have your own copy.

Export Format Details

JSON (Recommended for backups) Complete export with all data, relationships, and metadata. Perfect for backups or migrating to compatible apps. CSV Spreadsheet-compatible format. Great for contacts and tasks. Opens in Excel, Google Sheets, or any spreadsheet app. Markdown Your notes and journal entries in plain text. Compatible with Obsidian, Notion, or any Markdown editor. vCard Contacts only, in standard vCard format. Import directly into your phone's contacts app.

Privacy & Security

Your data stays yours We never sell, share, or monetize your personal data. Keepsake is funded by subscriptions, not advertising. Encryption All data is encrypted in transit (TLS) and at rest (AES-256). Your exports are generated securely and transmitted over HTTPS. Account deletion You can delete your account and all associated data at any time from Settings → Account → Delete Account. This is permanent and irreversible. For more details, see our Privacy Policy.

Troubleshooting

Import failed? Check that your file is in a supported format and not corrupted. For CSV files, ensure proper encoding (UTF-8 works best). Missing fields after import? Review the field mapping step. Custom fields from other apps may need manual mapping. Export taking too long? Large exports (10,000+ contacts) are processed in the background. You'll receive an email with the download link when ready. Need help? Contact us at support@keepsake.place — we're happy to help with data migrations.

Related guides

Contact Profiles: Your Relational Memory

Learn how Keepsake's Contact Profiles work as your relational memory. Track interactions, set reminders, and build a complete picture of every relationship.

Getting Started with Keepsake

Set up your Keepsake account and start organizing your relationships, notes, and tasks in minutes. A step-by-step beginner guide.

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