Tasks & Time Blocks: Plan Your Day Without Guilt

Sequential, not scheduled

Time blocks are a queue. You do the first one, then the next, then the next. No fixed times means no missed appointments with yourself.

Finish early = free time

If you finish a 2-hour block in 90 minutes, you've earned 30 minutes of freedom. There's no guilt because you're ahead of schedule.

Need more time = just shift

If something takes longer than expected, the remaining blocks shift automatically. Tomorrow's tasks stay tomorrow's tasks — no cascade of rescheduling.

From QuickNotes with T+

Type your task in the QuickNote bar and add T+0 (today), T+1 (tomorrow), T+7 (next week), T+ASAP (urgent), or T+? (someday) at the end. Press Enter — done.

From the Day view

Click the + button in the Day view to create a task directly. You can set the title, date, and estimated duration.

From a contact profile

Create a task linked to a person directly from their contact profile. The task will show in your Day view and on their profile.

Click to expand

Click on a task card to expand it. The title and description become editable right where they are.

Use the toolbar

An inline toolbar appears with quick actions: set a date, add recurrence, delete the task, or collapse it back. Everything is one tap away.

Auto-save on collapse

When you click outside the task or tap another task, your changes are saved automatically. No save button needed — just edit and move on.

Create a section

On a tag page, click the section button to add a new section header. Give it a name like "Morning", "Admin", or "Waiting for".

Add an optional description

Each section can have a short description that appears below the header. Use it to add context or instructions.

Collapse and expand

Click the chevron on a section header to collapse or expand it. Empty sections are automatically collapsed and pushed to the bottom to keep things tidy.

Drag to reorder

Drag tasks between sections or reorder sections themselves. The order is saved automatically.

See your day at a glance

Tasks appear as cards in sequence. Each card shows the task title, duration estimate, and any linked contacts or tags.

Drag to reorder

Change the order of your blocks by dragging cards up or down. The sequence updates instantly.

Mark as done

Check off completed tasks. They move to a "Done" section at the bottom so you can see your progress throughout the day.

Add an estimate

When creating or editing a task, set an estimated duration: 15min, 30min, 1h, 2h, etc. This is just a guess — not a commitment.

See your day load

The Day view shows the total estimated time. If you've planned 12 hours of work for an 8-hour day, you'll know to cut something.

Track actual time (optional)

Some users like to note how long things actually took. Over time, this helps you estimate better — but it's completely optional.

The reschedule button (>>)

On every task card, look for the small >> icon. Tap it to open the reschedule menu with all available options. It's always there, whether you're on desktop or mobile.

Quick date options

The menu offers smart shortcuts: ASAP (moves to top priority), Today, Tomorrow, Next Monday, In one week, First of next month, In one month, In six months, Start of next year, or In one year. Pick one and the task is rescheduled instantly.

Custom date

Need a specific date? Choose "Pick a date..." at the bottom of the menu to open a date picker and select any date you want.

"One day maybe"

Not sure when you'll do it? Select "One day maybe" to move the task out of your daily view. It stays in your task list but won't clutter your day — perfect for ideas you want to keep without committing to a date.

Mention with @

Type @name in the task title or description to link it to a contact. The task appears on their profile timeline.

Create from a profile

When viewing a contact's profile, create a task directly. It's automatically linked to that person.

See pending tasks per contact

Contact profiles show all pending tasks linked to that person. Great for preparing before a meeting or call.

Add a tag with # or [[

Type #project-name or [[Project Name]] in your task. The tag is created automatically if it doesn't exist.

View all tasks for a project

Click on any tag to see all tasks, notes, and entries related to that project — across all time, not just today.

Create a recurring template

When creating or editing a task, enable recurrence and choose the interval: every X days, weeks, months, or years. Keepsake creates a template that generates tasks automatically.

Two recurrence modes

Fixed date ("Regularly"): the task appears on a fixed schedule regardless of completion — like rent on the 1st. After completion: the next occurrence is created only after you complete the current one — like "water the plants every 3 days" where the timer resets each time.

Tasks appear on future days

Navigate to any future day and your recurring tasks are already there, waiting for you. They appear automatically based on the schedule you set — no need to create them manually each time.

Overdue catch-up

If you don't open Keepsake for a few days, missed recurring tasks (up to 7 days) will appear in your today view so nothing slips through the cracks.